Evaluating Small Groups

Last week, I talked about the importance of Evaluating Programs, and I want to stress again that Evaluating the direction and purpose of a Ministry and its programs is one of the most Important things a Youth Pastor can do long term.

I mentioned how I try and do different levels of evaluation, whether its weekly and a quick few minutes after a service, or a more in depth evaluation every few months of the overall direction of the program or ministry.

This past weekend, our Youth Service was a big push for kids to sign up for Core groups, and I’m pretty pleased with the response we had when all is considered. And so over the next few weeks, we are going to be phasing those in, getting them started. And one of the things that will help us for the full launch next fall is the way we evaluate these small groups.

One of the ways we evaluate small groups is based on their effectiveness to their audience. So attached below are some files of a little 3×6 card that our small group leaders will fill out each week. These cards don’t go in to too much depth, but they leave enough room for the leaders to be aware of how deep the group got that night, and fill out to fill me in if something important is going on in the lives of one of the students.

They help us in evaluating because we can see “Alright, this group isn’t progressing, they are still just coming and goofing off, what do we need to change,” or to see “this group has great chemistry, how can we harness that for the betterment of the rest of the Youth Ministry.”

They also help because even though we have less than 30 kids, I can’t effectively minister to them as well as a team of us can, and so I can’t be Small group leader to every student. So it’s great to have on record when wins + losses happen (i.e. win, Joey got saved, win, Jake got his parents to come to church this past Sunday, loss, Rachel hasn’t been at small group in a few week, etc.) It’s also great to have the prayer requests on file for me to pray over, as well as to know what’s going on in the students lives.

These are a work in progress, I think we will be tweeking them for quite a while, but they still can be effective how they are, and if you want to tweek them, the photoshop files are available as well.


Evaluation card front

Evaluation card back

Photoshop file


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